Privacy Statement

Your Privacy

This Privacy Statement explains our privacy policy (“Privacy Policy”) which includes how Ann & Ain (“Firm”) collects, uses, stores, discloses and protects your personal data.

By visiting our website or by interacting with us or by providing your personal data to us, you are deemed to have read and consent to the collecting, using, storing, disclosing and protecting of your personal data in the manner described in this Privacy Policy.

1. Collection of Personal Data
The Firm will collect your personal data upon and throughout the course of your dealings with the Firm including but not limited to:-

  1. your personal details, including details relating to other person(s) who may be identified from your details provided to us, such as name, identity card number or passport (where applicable), age, nationality, contact number, residential address, e-mail address, birth date, gender, occupation, designation, bank account details and information of spouse/ children;
  2. any sensitive personal data which may include but not limited to medical conditions and medication taken by you (where applicable);
  3. details of any person(s) identifiable from your personal data; and/or
  4. other information from which you are identifiable from.


(collectively referred to as “Personal Data”)

When you browse our website, no Personal Data is gathered except for Personal Data provided by you to the Firm directly via e-mail. However, there may be times when we request for your Personal Data, such as your name, company, e-mail address, phone number, and address to correspond with you, provide you with a subscription to a newsletter or publication, notify you about events, or otherwise to respond to you requests or provide you with information that we consider may be of interest to you. Where applicable, we will differentiate between Personal Data fields that are optional and those that are mandatory to obtain the requested information. Please be aware that the e-mail address you provide and any other data you enter may render you personally identifiable. As on many websites, our website may also automatically receive general information that is contained in server log files, such as your IP address, and cookie information.

2. Use of Personal Data

Personal Data collected by the Firm may be used for, but not limited to the following purposes:-

  1. providing legal services to you or responding to any query from you and/or your representative;
  2. the Firm’s internal record keeping;
  3. the Firm’s internal investigations;
  4. communicating with you;
  5. taxation and/or auditing purposes;
  6. conducting events and programmes, client promotional activities, marketing, promotional and client profiling activities in connection with our services;
  7. sending material such as newsletters, articles and other updates;
  8. for the exercise of any functions conferred or obligation imposed on any person by law and/or towards the administration of justice; and/or

  9. for any purpose incidental, ancillary or in furtherance to the abovementioned purposes

(collectively referred to as “Purposes”)

Personal Data collected during the browsing of our website may be used to customize and improve your user experience on our website. Efforts will be made to prevent your Personal Data being made available to third parties unless (i) provided for otherwise in this Privacy Policy; (ii) your consent is obtained, such as when you choose to opt-in or opt-out for the sharing of Personal Data; (iii) a service provided on our website requires interaction with a third party, or is provided by a third party, such as an application service provider; (iv) pursuant to legal action or law enforcement; (v) it is found that your use of our website violates our website’s policy, terms of service, or other usage guidelines, or if it is deemed reasonably necessary by our website to protect our website legal rights and/or property. In the event you choose to use links displayed on our website to visit other websites, you are advised to read the privacy policies published on those websites. If you receive a marketing e-mail from the Firm, you will be provided with an automated way to opt out (unsubscribe) from that particular communication or from all our marketing e-mails If you have received unwanted e-mail from our Firm, kindly forward a copy of that e-mail to [email protected].

3. Disclosure to Third Parties

If and when necessary, your Personal Data may be disclosed to the following third parties:-

  1. any external professional firms or entities providing services to us or on your behalf such as accountants, auditors, tax consultants, advocates and solicitors, trustees, valuers and service & product providers and subcontractors;
  2. governmental departments and authorities;
  3. insurance agents or companies;
  4. banks and financial institutions;
  5. any assignee or transferee (whether actual or prospective) to facilitate any transactions involving the Firm; and/or
  6. any person as required by any applicable law, rule, regulation, guideline, court order or that are relevant to carry out any of the Purposes or our business or functions.

4. How Do We Keep Personal Data Secure?

We take reasonable steps to protect the Personal Data we hold from misuse and loss and from unauthorised access, modification or disclosure. We store Personal Data in access controlled premises, and require logins and passwords to access electronic information. In addition, all our partners / staff members are bound by obligations of confidentiality.

5. Changing or Deleting your Personal Data
It is your responsibility to provide us with details of any changes to your Personal Data as soon as is reasonably practicable following such a change. Regarding the purpose for which the Personal Data was collected, we will take reasonable steps to ensure that Personal Data in our possession is accurate, up-to-date, complete and not misleading by making the appropriate corrections, deletions and additions.

6. Changes to this Privacy Policy
The Firm reserves the right to make changes to the Privacy Policy from time to time. If this Privacy Policy changes in any way, it will be updated on our website. Regularly reviewing this page ensures you are updated on the Personal Data which is collected, how it is used and under what circumstances, if any, it is shared with other parties.

7. Disclaimer
While this Privacy Policy states standards for maintenance of Personal Data, and while efforts will be made to meet the said standards, the Firm is not in a position to guarantee compliance with these standards. There may be factors beyond the Firm’s control that may result in disclosure of Personal Data. Consequently, the Firm offers no warranties or representations as regards maintenance or non-disclosure of Personal Data.

8. Cookies
Like many websites, our website may use cookies to enhance your user experience — to remember your personal settings, for instance. However, this website uses non-personally identifiable or anonymous codes to obtain information about your visits to this site.

9. Contact information
If you have any questions about this Privacy Policy, please feel free to contact us at [email protected] or 1700 816 843. In the event there is any conflict between the English version and the Chinese version of the Privacy Policy, the English version shall prevail to explain this Privacy Policy.

Ann & Ain

ANN & AIN,
ADVOCATES & SOLICITORS

荌与英律师馆

31A, Jalan Meranti Merah,
Taman Melodies,
80250 Johor Bahru, Johor

1700 816 843
(6014) 337 9338
[email protected]

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